SHMS Finance Committee (formerly Resourcing Review Committee)

The School of Health and Medical Sciences (SHMS) Finance Committee will replace the Tooting Resource Review Committee (RRC) and the Clerkenwell SHPS Finance Committee. The membership of the interim committee currently combines members of the former two committees. The SHMS Finance Committee is responsible for reviewing and approving resourcing requests to ensure that the organisation is appropriately resourced in terms of capacity and capability, in line with organisational priorities.

School of Health & Medical Sciences Finance Committee Process

A recruitment need is identified:

• School of Health & Medical Sciences' Finance Committee cover sheet and Staff Recruitment Review Group (SRRG) Business Case form is completed (except Section 6 which will happen after the committee has taken place). (Please note the requirement here for an Anonymised Organisational Chart and Job Description (JD) to also be completed and attached). Ensure relevant Head of Department (HoD)/Professional Service (PS) Lead or delegate has signed.
• HoD/ PS Lead or delegate to send the form and attachments to Finance Manager/Management Accountant (Razina Patel for Clerkenwell and Matthew George for anything Tooting related) for their comments and sign off by the deadline indicated in the table below. Please title your email: For review: SHMS Finance Committee business case
• Finance Manager/Management Accountant forwards the signed form to the Finance Committee Secretary (Rachel Smith) by the deadline indicated in the table below.
• SHMS Finance committee meets every 3 weeks (see dates below). Decisions are made in alignment with Strategic Workforce Planning and Control measures (Staff Recruitment)

Outcomes are likely to be:

1. Approved (usually externally funded posts) - For cases that are approved an email will be sent from the Finance Committee secretary to HR Business Partners and the HoD/PS Lead/delegate/email addresses provided on the cover sheet.
2. Approved in principle by SHMS Finance Committee, to be sent to SRRG - For cases that need to be referred to SRRG, an email will be sent from the Finance Committee secretary to Natalie Armstrong (Executive Dean) (Academic roles)/Matthew Such (Senior Director of Operations) (Professional Service roles) for completion of Section 6 of the SRRG form. The Secretary will cc the HoD/PS Lead/delegate/emails provided on the cover sheet for information. Once signed, these need to be sent back to the Finance Committee Secretary by the Executive Dean/Senior Director of Operations/ EAs for submission to SRRG (see dates below).
3. Further information required or case requires additional evidence – this will be dependent on the case, but actions will be followed up by the Deputy Chair/Secretary to ensure next steps are clear and complete.
4. Not approved - For cases that are not approved, an email will be sent from the Finance Committee secretary. This will be sent to HR Business Partners and the HoD/PS Lead/delegate/ emails included on the SHMS cover sheet. 

Key Finance Committee Dates for the School of Health & Medical Sciences

Key contacts for the School's Finance Committee

Approval of urgent business case

Urgent business cases requiring approval outside of scheduled meetings will now be circulated via email for SHMS Finance Committee members' review and decision. Please note this should only be used for in exceptional circumstance for business-critical cases.

Staff Recruitment Review Group (SRRG)

SRRG was established as a means of actively managing recruitment across the university to better support delivery of institutional financial targets. In performing this role, the group also sought to uphold consistent application of key recruitment principles - such as academic workforce planning - and to encourage greater efficiency in local staffing structures

Please note that any exceptional business cases which comprise: new posts outside of budget; academic posts at above Lecturer level; replacement posts which involve increased cost; and, accelerated recruitment that materially impairs the ability to deliver local savings targets will need to be sent to SRRG via your HR Team (James Bowden at Tooting and Vanessa Bucknor-Scott at Clerkenwell). SRRG is a university level committee which meets every 2 weeks. Where necessary, SRRG may also consider and approve posts by circulation.

Please see the Sharepoint site to access the SRRG guidance and process with FAQs, a process map, business case template and details of scheduled SRRG meetings and submission deadlines.  

Additional information

• Staffing Changes - Approval Process Guidance 2022-23 (PDF)
• RRC terms of reference 2023-24 (PDF)
• RRC form (Word)
• Staff costing template (Excel).

More information on pay, pensions and benefits can be found in the pay, pensions and benefits note (PDF).